Templates
Recruiting templates
Free recruiting templates to copy and edit, from interview invitations to offer letters, with a version for each situation and your details filled in.
Emails
Messages to candidates at each stage, from the first invitation to the decision.
Interview invitation email templates for phone screens, video, onsite and panel interviews and assessments. Add your details, then copy the email.
Assessment invitation emails for online tests, skills assessments, work samples and recorded video interviews, plus a reminder. Add your details and copy.
Hiring freeze email templates for candidates, plus application status updates for delays, paused roles, cancelled roles and slow final decisions.
Referral email templates: ask staff for referrals, refer a friend for a job, contact a referred candidate and keep referrers updated. Fill in and copy.
Interview confirmation email templates for video, phone and onsite interviews, reminders and reschedules, plus a reply for candidates confirming by email.
Recruiter email templates for first outreach, job board candidates, follow-ups, referrals and past candidates. Add your details and copy the email.
Interview reschedule email templates: move an interview, reply to a candidate’s request, last-minute changes, no-shows and format changes. Fill in, copy.
Thank you for applying email templates: application received, auto-reply, referral, internal, speculative and incomplete applications. Fill in and copy.
Rejection letter and email templates for applicants: after a CV review or an assessment, a filled role, a formal letter and a pointer to another role.
LinkedIn recruiter message templates for passive candidates, referrals, past applicants, open-to-work and confidential roles, and "not right now" replies.
Rejection email templates after an interview: first round, final round, with feedback, internal candidates, a role on hold and a follow-up to a call.
Reference check email templates: request a call or written reference, ask the candidate for referees, verify employment, send a reminder and say thank you.
New hire welcome email templates: before day one, from the manager, for remote hires, a welcome to the team announcement and a formal welcome letter.
Letters
Formal letters, such as offers, that set out terms for the candidate to accept.
Free offer letter templates for full-time, part-time, internship and conditional offers, plus the email to send with them. Fill in your details and copy.
Conditional job offer letter templates: subject to checks, a US background check, degree results or verification in India, plus the confirmation email.
Appointment letter format for permanent, fixed-term and trainee roles in India, a joining letter, a general version and the email. Fill in and copy.
Internship offer letter samples: a paid internship, an Indian format with stipend, a credit-bearing placement, remote, a pre-placement offer and an email.
How to rescind a job offer, with letter templates for a hiring freeze, a cut role, a failed check, a US background check and an offer not yet accepted.
Forms & surveys
Forms that collect information or feedback from candidates and interviewers.
Exit interview questions, a written exit interview form, a short version for frontline roles, an early-leaver version and the invitation email. Copy free.
Interview feedback form templates for interviews, phone screens, panels and work samples, plus feedback emails to candidates. With example comments.
Interview evaluation form templates: a weighted scoring form, a rating sheet, a candidate evaluation form, a technical interview form and a campus assessment sheet.
Free job application form templates: a printable general form, a short online form, and versions for hourly, graduate and internal roles. Fill in and copy.
Applicant questionnaire templates for pre-screening, pre-interview, skills and hourly roles, plus the email to send them. Fill in your details and copy.
Candidate experience survey templates: the invite email, post-interview questions, a quick pulse, and surveys for rejected candidates and new hires.
Job requisition form templates: standard, replacement, an Indian manpower requisition form (MRF), temporary staff requisition and an approval email.
Candidate summary templates: an agency submission email, a one-page candidate profile, a shortlist summary and a selection report after final interviews.
Background check authorisation form templates: FCRA disclosure, consent and release form, investigative report notice and a version for outside the US.
Free reference check form templates: a phone call form with questions, a written questionnaire, a candidate consent form and a dates-only verification.
Interview kits
Question sets and guides for running a structured interview.
Interview scorecard templates: a weighted scorecard, a scoring rubric with rating anchors, a panel score sheet, candidate comparison and a role scorecard.
Interview questionnaire templates: an interviewer form, a one-page interview sheet, a pre-interview questionnaire, written questions and a graduate set.
Structured interview templates for employers: a full interview guide, behavioural and situational question sets, a phone screen and a panel guide.
Phone screen scripts with interview questions for recruiters, hiring managers, hourly roles and sourced candidates, plus a notes template. Free to copy.
Take-home assignment brief templates for coding tests, work samples, case studies and paid projects, plus the invitation and review-call emails.
Plans
Plans for the work around a hire, such as onboarding.
Hiring plan templates for an annual headcount plan, a single role, a quarterly startup plan, a new team and a headcount request. Fill in and copy.
Recruitment plan templates for one role, an annual plan, campus hiring, high-volume hiring and a startup. Set channels, stages, timeline and owners.
Free recruitment strategy templates: employer value proposition, sourcing mix, fair selection, agency vs in-house, and a one-page summary for leadership.
A new hire onboarding checklist from offer acceptance to 90 days, plus pre-boarding, remote, manager and India versions. Add your details and copy.
Free we are hiring poster templates: a single-role poster, now hiring sign, multi-role flyer, walk-in interview poster and social post. Fill in and copy.
Free recruitment tracking templates for Excel or Google Sheets: a candidate tracker, open roles tracker, pipeline summary, interview and offer trackers.
Interview schedule templates: an email asking for availability, a self-scheduling link, an interview day agenda, a process overview and a panel plan.
Job description templates: a full JD, a competency-based JD, an internal Indian JD with KRAs, a job profile and a frontline role profile. Fill in and copy.
Job posting templates and examples for salaried, hourly, remote, internship and social posts, plus an India job ad format. Fill in your details and copy.
Employee referral program template: a referral policy with bonus rules, an employee referral form, a one-page scheme summary and a launch email.
Recruitment proposal templates for staffing agencies: contingency, retained search, temporary staffing and RPO proposals, plus cover and follow-up emails.
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