Recruiting template

Internship Offer Letter Template

An internship offer letter confirms a fixed-term internship in writing: the role, the dates, the mentor, the hours, the pay or stipend and what happens at the end, with a date to accept by. Pick the version below that fits, including an Indian format with stipend and a pre-placement offer, fill in your details and copy it.

Updated October 27, 2026

Fill in your details

Every version below updates as you type. A field left empty stays as a [placeholder] in the text you copy.

Intern name

Intern address

College or university

Course

Year of study

Internship title

Company name

Date of the letter

Start date

End date

Mentor or manager

Team

Place of work

Working days and hours

Stipend or pay

Pay frequency

What the intern will work on

Academic supervisor

Equipment provided

Conditions of the internship

Full-time job title

Full-time manager

Full-time start date

Full-time salary or CTC

Conditions of the full-time offer

Reply by

Your name

Your job title

Your email

Email versions open straight in your email app with the subject and text filled in. You add the recipient there.

Your company and sender details are remembered, so the next template starts with them filled in.

Note

Whether interns must be paid depends on local law: in the US, for a for-profit employer, it turns on the "primary beneficiary" test described by the Department of Labor; in the UK, interns who count as workers are normally due the National Minimum Wage; in India, apprentices fall under the Apprentices Act, 1961, while internships have no single law of their own. Check the rules where you hire; this template is not legal advice.

Paid internship offer letter

When to use it: A paid, fixed-term internship such as a summer internship, with a start date, an end date and a named mentor.

[Company name] [Date of the letter] Dear [Intern name], Summer internship offer: [Internship title] I am pleased to offer you a paid summer internship as [Internship title] in the [Team] at [Company name], from [Start date] to [End date], based at [Place of work]. You will work [Working days and hours], and you will be paid [Stipend or pay], [Pay frequency]. Here is how the internship will run: First week: an induction to [Company name] and the [Team], and a meeting with [Mentor or manager], your mentor, to agree what you will deliver. Main project: you will work on [What the intern will work on], with regular check-ins with [Mentor or manager]. Mid-point review: halfway through, you and [Mentor or manager] will review your progress and agree what to focus on for the rest of the internship. Final week: you will present your work to the team, and [Mentor or manager] will meet you to give feedback on it. You will also receive a certificate confirming your dates and your work, and can ask [Mentor or manager] for a reference. The internship is for a fixed term and ends on [End date]. It does not include a commitment to a permanent job; if a suitable role is open at the end, we will tell you how to be considered for it. This offer is subject to [Conditions of the internship]. To accept, please sign and return a copy of this letter by [Reply by]. If you have any questions, email me at [Your email]. We look forward to having you with us. Yours sincerely, [Your name] [Your job title], [Company name] I accept this internship offer. Signed: ____________________ Date: ____________ [Intern name]

Internship offer letter format (India)

When to use it: An internship in India, printed on company letterhead, with a monthly stipend, the documents to bring on joining and a signed acceptance.

[Company name] Date: [Date of the letter] To, [Intern name] [Intern address] Subject: Offer of internship as [Internship title] Dear [Intern name], With reference to your application and the interview you had with us, we are pleased to offer you an internship as [Internship title] in the [Team] at [Company name], on the terms below. 1. Duration: from [Start date] to [End date]. 2. Place of internship: [Place of work]. 3. Working days and timings: [Working days and hours]. 4. Stipend: [Stipend or pay], paid [Pay frequency]. 5. Reporting to: [Mentor or manager], who will also be your mentor. 6. Work: you will work on [What the intern will work on]. 7. Confidentiality: you will keep confidential any information about [Company name], its customers and its work that you receive during the internship, both during and after it. 8. Certificate: on completing the internship, you will receive an internship certificate confirming your dates and the work you did. This internship is for a fixed period and does not by itself lead to an offer of employment. On your first day, please bring: a) Your college identity card b) [Conditions of the internship] c) A no-objection certificate from [College or university], if your college requires one d) A government-issued photo ID Please sign and return a copy of this letter as your acceptance by [Reply by]. For any questions, write to [Your email]. We wish you a rewarding internship with us. Yours sincerely, For [Company name] [Your name] [Your job title] Acceptance I, [Intern name], a [Year of study] student of [Course] at [College or university], accept the internship on the terms above. Signature: ____________________ Date: ____________

Placement or academic credit internship letter

When to use it: An internship that is part of the intern’s course, where the college needs the dates, the supervision and the learning plan confirmed in writing.

[Company name] [Date of the letter] Dear [Intern name], Placement offer: [Internship title] I am pleased to confirm a placement for you as [Internship title] in the [Team] at [Company name], as part of your [Course] at [College or university]. The placement runs from [Start date] to [End date]. Your workplace mentor will be [Mentor or manager]. We understand your academic supervisor at [College or university] is [Academic supervisor], and we will work with them on anything your course requires, such as a learning agreement, progress reviews or a final report. The main terms are: Dates: [Start date] to [End date] Place of work: [Place of work] Working days and hours: [Working days and hours] Pay or stipend: [Stipend or pay], paid [Pay frequency] What you will work on: [What the intern will work on] Within your first two weeks, you and [Mentor or manager] will agree your learning goals for the placement, in line with what [College or university] needs. You will review progress together during the placement, and [Mentor or manager] will complete any assessment your course asks for at the end. This offer is subject to [Conditions of the internship]. To accept, please sign and return a copy of this letter by [Reply by], and share it with [Academic supervisor] if your course requires. If you or your college have any questions, email me at [Your email]. Yours sincerely, [Your name] [Your job title], [Company name] I accept this placement. Signed: ____________________ Date: ____________ [Intern name]

Remote internship offer letter

When to use it: An internship done from home, where the letter also needs to cover equipment, working hours and how the intern will stay in touch with the team.

[Company name] [Date of the letter] Dear [Intern name], Remote internship offer: [Internship title] I am pleased to offer you a remote internship as [Internship title] in the [Team] at [Company name], from [Start date] to [End date]. You will work from home on [What the intern will work on]. [Mentor or manager] will be your mentor, and you will have a short call together at the start of each week to plan your work and another at the end of the week to review it. You will also join the team's regular online meetings. The main terms are: Dates: [Start date] to [End date] Working days and hours: [Working days and hours] Pay: [Stipend or pay], paid [Pay frequency] Equipment: [Equipment provided] Mentor: [Mentor or manager] Before your first day, we will send you your login details and a plan for your first week. Please keep the equipment safe and return it at the end of the internship. The internship is for a fixed term and ends on [End date]. This offer is subject to [Conditions of the internship]. To accept, please sign and return a copy of this letter by [Reply by]. If you have any questions about working remotely with us, email me at [Your email]. Yours sincerely, [Your name] [Your job title], [Company name] I accept this internship offer. Signed: ____________________ Date: ____________ [Intern name]

Pre-placement offer (PPO) letter

When to use it: The end of an internship, when you want to offer the intern a full-time job that starts after they finish their course.

[Company name] [Date of the letter] Dear [Intern name], Pre-placement offer: [Full-time job title] Thank you for your work as [Internship title] in the [Team]. [Mentor or manager] and the team have valued your contribution, and I am delighted to offer you a full-time position as [Full-time job title] at [Company name] once you complete your [Course]. The main terms of the offer are: Job title: [Full-time job title] Reporting to: [Full-time manager] Start date: [Full-time start date] Place of work: [Place of work] Salary or CTC: [Full-time salary or CTC] This offer is subject to [Conditions of the full-time offer]. Your appointment letter or employment contract, which will follow before your start date, will set out the full terms. Please sign and return a copy of this letter by [Reply by] to accept. If you have any questions, or would like to talk the offer through, email me at [Your email]. We look forward to having you back with us. Yours sincerely, [Your name] [Your job title], [Company name] I accept this offer. Signed: ____________________ Date: ____________ [Intern name]

Internship offer email

When to use it: The email you send with the internship offer letter attached, after telling the intern the news by phone.

SubjectYour internship offer from [Company name]: [Internship title]

Hi [Intern name], Thank you for your time on the phone today. As promised, I've attached your offer letter for the [Internship title] internship at [Company name], from [Start date] to [End date]. It sets out the dates, hours, pay and the conditions of the offer. Please read it carefully, and if everything looks right, sign and return it by [Reply by]. If your college needs any paperwork from us, send it over and I'll make sure it is completed. If you have any questions, reply to this email or let me know a good time to call. We're looking forward to you joining [Mentor or manager] and the [Team]. Best wishes, [Your name] [Your job title], [Company name]

How to use this template

1Agree the dates, the mentor and the work the intern will do before you write the letter, so it describes a real plan.
2Pick the version that fits: a paid internship, the Indian format with stipend, a placement that counts towards a course, a remote internship, or a pre-placement offer at the end of one.
3Fill in every field above, including the pay or stipend and how often it is paid. Anything left empty stays as a [Label] in the copied text.
4If the college needs paperwork, such as a no-objection certificate or a supervisor’s sign-off, say so in the letter and name who will handle it.
5Tell the intern the news by phone first, then send the letter with the email version, with one date to accept by and one person to contact.

Mistakes to avoid

Hinting at a permanent job in the letter when no full-time role has been approved.
No end date, which leaves the intern unsure when the internship finishes.
Writing "stipend as per company policy" instead of the amount and how often it is paid.
Offering an unpaid internship without checking whether local law requires the intern to be paid.
Naming no mentor, so the intern has no one to ask in their first week.

Questions

What should an internship offer letter include?

The internship title, the start and end dates, the mentor or manager, the place of work and hours, the pay or stipend and how often it is paid, what the intern will work on, any conditions, what happens at the end and a date to accept by.

What is the internship offer letter format in India?

A typical format is a formal letter on company letterhead: the date, the intern’s name and address, a subject line, the offer with dates, stipend, timings and reporting manager, the documents to bring on joining and a signed acceptance. The India version above follows that layout.

Do interns have to be paid?

It depends on where you hire. In the US, whether an intern at a for-profit employer must be paid turns on the "primary beneficiary" test the Department of Labor describes. In the UK, interns who count as workers are normally due the National Minimum Wage, with exceptions such as students on a required placement of under a year on a UK course. In India, internships have no single law of their own. Check local law before you offer an unpaid internship.

What is a pre-placement offer (PPO)?

A full-time job offer made to an intern, usually towards the end of the internship, for a role that starts after they finish their course. It is a job offer, so it needs the same detail as any offer letter: the title, start date, pay and conditions.

What is the difference between an internship offer letter and an internship certificate?

The offer letter comes before the internship and sets out its terms. The certificate, or completion letter, comes at the end and confirms the dates and the work the intern did.

Does an intern need a no-objection certificate (NOC) from their college?

Some colleges ask for one before a student can take up an internship. Ask the intern whether theirs does, and if so, list it in the offer letter among the documents to bring.

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