Job description template
Project Coordinator Job Description
Project coordinator job description template: duties, skills and qualifications, how the role differs from project manager, and certifications to ask for.
The role in brief
A project coordinator supports project managers by keeping project plans, schedules, documents, meetings and status reports up to date so projects stay on track. They track tasks and deadlines, chase dependencies, update budgets and risk logs, and keep stakeholders informed. It is often an entry or early-career route into project management, found in construction, IT, engineering, marketing, healthcare and professional services. Organisation and communication matter most; certification such as PMI's entry-level CAPM is useful but rarely required.
- Maintain project schedules, task lists and plans in the team's project management tool
- Schedule meetings, prepare agendas, take minutes and follow up actions with owners
- Track progress, deadlines and dependencies, and flag slippage to the project manager early
- Prepare weekly status reports and dashboards for stakeholders
Paste the description into Cohesyve to find, contact and test Project Coordinator candidates on the real work. Ten candidates free, no card.
Applying for a role like this? Practise the assessment free →Responsibilities
- Maintain project schedules, task lists and plans in the team's project management tool
- Schedule meetings, prepare agendas, take minutes and follow up actions with owners
- Track progress, deadlines and dependencies, and flag slippage to the project manager early
- Prepare weekly status reports and dashboards for stakeholders
- Keep the risk, issue and change logs up to date
- Track spend against the project budget and process purchase orders and invoices
- Manage project documentation, version control and file storage
- Coordinate with suppliers, contractors and internal teams on deliveries and handovers
- Support project closure: lessons learned, document archiving and final reports
Required skills
Hiring a Project Coordinator? Start from this description
Paste the description above into Cohesyve. It finds Project Coordinator candidates, reaches out to them and tests each one on an AI job simulation of the real work, then returns a ranked shortlist. Ten candidates free, no card.
Nice to have
Qualifications
- 1Degree in business, project management or a field related to your industry, or equivalent experience
- 2Experience in an administrative, coordination or project support role
- 3For technical projects, familiarity with the domain (for example, construction drawings or software delivery)
Work environment
Work environment
Career growth
Project coordinators move to project manager, then senior project manager, programme manager or PMO lead. Many take professional certification such as the PMP as they gain experience.
Common questions
What does a project coordinator do?
A project coordinator keeps the administration of a project running: schedules, task tracking, meetings, status reports, logs, documents and budget tracking, so the project manager can focus on decisions and stakeholders.
What is the difference between a project coordinator and a project manager?
The project manager is accountable for delivering the project on scope, time and budget and makes the key decisions. The project coordinator supports them by tracking work, documentation and communication. On small projects one person may do both.
What certification is good for a project coordinator?
PMI's Certified Associate in Project Management (CAPM) is designed for entry-level practitioners and needs no project experience, only a secondary education and 23 hours of project management education. Most employers treat it as a plus rather than a requirement.
How do you assess a project coordinator?
Give candidates a short realistic task, such as turning messy meeting notes into a status update and an action list, or spotting slippage in a schedule. It shows organisation and written communication directly.
Put this Project Coordinator job description to work
Cohesyve takes the description, finds Project Coordinator candidates, reaches out to them and runs an AI job simulation of the work, then returns a ranked shortlist.
1,500+
assessments completed
50%
faster time-to-hire
5 min
from JD to assessment
No credit card · 10 free candidates · Plans sized to your hiring volume
From the blog